Workplace Wellness Plan Data Organization

Keeping Workplace Wellness Plan information organized is essential in order to be able to determine Workplace Wellness Plan impact and member progress. Use the simple steps below to keep your information organized.

Manage Workplace Wellness Plan information electronically.
• Storing Workplace Wellness Plan outcomes information electronically is the best way to manage that information.
• An electronic system will enable you to review and analyze the information more efficiently.
• Scan old surveys and other Workplace Wellness Plan information that exist only on paper into .pdf format for permanent storage.

Find the Workplace Wellness Plan system that works best for you.
• Some employees are more comfortable with spreadsheet applications; others rather work with database applications.
• You will be more likely to use a Workplace Wellness Plan that you are familiar and/or comfortable with.
• Standardize information collection and organization. Keep information columns/fields in the same order for all Employee Wellness Programs.

Keep the Workplace Wellness Plan as simple as possible.
• You do not have to be a Wellness Programming wizard or use complicated data entry interfaces in order to manage Workplace Wellness Plan outcomes information.
• A simple spreadsheet is an excellent way to keep your information organized.

Store all Workplace Wellness Plan data numerically.
• Using numbers (instead of words) will make the information much easier to enter and analyze. By way of example: use “1” for yes; “0” for no OR “1” for male; “2” for female.
• Number survey responses that contain strings of words. By way of example: instead of entering the responses: “patient education videos”, “news,” or “no TV,” number the responses so you only have to enter “1,” “2,” or “3.”

Label all Workplace Wellness Plan data clearly.
• Make sure all the data columns, rows, or fields are labeled. The information is worthless if you don’t know what information is in which column.
• The spreadsheet/database should include an explanation for column, row, field, and data abbreviations and a key for numbered responses.

Use consistent Workplace Wellness Plan data units.
• Make sure all information entered into a given column is expressed with the same unit of measure. By way of example, enter all heights as total inches, not as a combination of feet and inches.
Putting your data in order by using a simple system that works for you will enable you to track member accomplishments. Keeping your information organized also makes it easier to communicate Workplace Wellness Plan impact to leadership and make Workplace Wellness Plan improvements as needed.